Lotus Notes Archiving
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Archiver for Notes


Supports 8.5.2!

For maximum application efficiency, redundant data should be archived. This increases the application usability, speed, and effectiveness, while still making the data available if required (and without IT intervention, e.g. restores). It also increases the efficiency of housekeeping procedures, such as backups.

Manage this process easily with the IONET Archiver for Lotus Notes Mail, Applications and IBM Quickr.

For example, as well as archiving according to your criteria, the Archiver can archive duplicate emails in mail files (typically up to 20%), automatically maintain database sizes at a defined limit, and allow drag/drop manual Archiving. Attachments can be compressed while being archived, 'Referral stubs' can be used to preserve doclinks and view/folder appearances, and users can search their Production and Archive data at the same time. In fact, users don't even need to know that data is being archived at all.

In addition, the Archiver now supports Graphical Reporting (see here), Profiles (apply Archive Criteria to multiple Directories, O/OU levels, Groups etc), and archiving for IBM Quickr.

For screenshots, click the Thumbnails then navigate around using the Tabs and the 'edit' links
Screenshots
Database Settings		Defaults
Default Settings


Learn more about the Archiver in the fantastic Notes resource Lotus Notes Domino 8: Upgrader's Guide!


Description

The Archiver automatically creates and maintains Archives for each eligible Production Database (Mail Files, any other Notes database, or IBM Quickr Places/Blogs/Wikis). At a scheduled time per day, it archives eligible data and performs maintenance tasks such as creating new Archives.

Each Database can inherit Archive Criteria & settings from a Profile or individually, with individual Criteria able to be controlled by the Database Owner or Administrator (you decide). For each Archive Criteria, you can archive the document, delete it, or simply remove attachments.

After the initial archiving has occurred, the Administrator can continue archiving the oldest or largest documents until the required database size is reached. In this way Administrators can enforce a maximum size for a database, but optionally allow the Database Owner to decide how it gets there.

All aspects of the Archiving process are controlled by the Administrator, Notes security is observed, and full backups can still be taken for off-site storage and Disaster Recovery.


Key Features
  • Automatic Setup & Operation.
  • Profile driven for easy management of multiple users and databases.
  • Transparent to Users
  • Support for IBM Quickr.
  • DAOS compatible.
  • Archive Speed up to 25GB/min.
  • Multiple Archive Criteria per database, constructed from any combination of document size, age, last modified date, last accessed date, containing View/Folder, or @formulas.
  • Replace archived documents with stubs, or remove them - DWA compatible.
  • Archiving of duplicated email, e.g. forwarded or replied mail to non-Notes Internet users.
  • Compression of attachments.
  • Drag/drop instant archiving.
  • Search production and archived data simultaneously.
  • Data and functions available in either Local or Server-based mode.
  • Restrict user access to Archives for Compliance reasons (e.g. to Reader level).
  • Graphical Reporting.
  • Automatic tools for moving Databases and Archives.

Key Functions
  • Automation of common tasks reduces hands-on administration, e.g. controlling Archiving via Profiles and automatically processing new matching databases (such as new databases in the 'mail' or 'LotusQuickr' directories).
  • Multiple customisation options allow a fine degree of control for the Administrator.
  • Specify a Maximum Database size, and after normal archiving the Archiver will archive the oldest or largest documents until that size is reached.
  • Automatically disable and migrate Native Notes archive data and criteria.
  • Start using new Archives when certain conditions are met, i.e. Archive Size > 100MB, or at the start of every Week/Month/Year.
  • Expire old Archives according to your rules, i.e. a maximum number of Archives, or when Archives are x days old.
  • Apply Notes Security automatically to the Archives.


Next Steps


"CB&I The Hague has evaluated the Symantec Enterprise Vault and EMC Mail Extender, with the Symantec system set up at CB&I for testing. Ultimately, the choice went for IONET Archiver for the following reasons;

1. The price of the IONET Archiver is significantly lower.
2. The IONET Archiver implementation is fully reversible, which is also the case for archived email databases.
3. The implementation period for the IONET Archiver is much shorter and CB&I personnel can perform this task independently.
4. The Symantec EV cannot archive mail files where there is no matching person document in the name and address book. We use mail-in databases for projects because you do not have to pay IBM licenses. Mail-in databases cannot be archived with Symantec EV."

Harry Horning, CB&I, The Netherlands.

Read more here.

  
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